Callbox Profiles Key In-House List for Government Agency, Lifts Email KPIs

June 6, 2019/in /by callbox

CASE STUDY

Callbox Profiles Key In-House List for Government Agency, Lifts Email KPIs

THE CLIENT

ABOUT
The Client is the head office of a government agency in a Southeast Asian country. The Client develops and implements foreign trade policies, as well as regulates the country’s export and import industries.

TARGET INDUSTRIES
International Trade Sector (Export and Import Industries)
TARGET PROSPECTS
C-level and Senior Management

THE CHALLENGE

As part of the government agency responsible for overseeing international trade in its home country, the Client facilitates trade relations with private companies overseas. The Client maintains an extensive database of key contacts from exporters and importers located in partner countries.

The office’s foreign companies list consists of around 25,000 contacts acquired from different sources, such as signup forms, internal research, tradeshow events, and publicly available documents. The list makes up the backbone of the Client’s promotion activities and information drive, as well as the main distribution list for the agency’s monthly newsletter.

The Client recently started a planned update and migration of its various data resources. A data audit revealed that the agency’s foreign companies list contained a very high number of potential data quality issues, including missing values, duplicate entries, and outdated fields.

With tight timetables for the data migration project, the Client sought the help of a third-party provider to scrub and update its foreign companies list. Following a thorough procurement process, officials chose Callbox after taking into account price competitiveness, data management capabilities, and track record.

HIGHLIGHTS

Cleaned and updated a Southeast Asian government agency’s contact list of overseas exporters and importers
Enriched Client’s database with targeted information collected from various sources
Helped improve Client’s outbound campaigns with highly accurate and up-to-date data

CAMPAIGN RESULTS

Database Profiling Campaign results

THE CALLBOX SOLUTION

Callbox carried out a data cleaning and data profiling campaign for the Client. The campaign was designed with the agency’s very particular requirements and timelines in mind.

Data Cleaning

The data cleaning phase of the campaign was scheduled and completed during the first two weeks.
A battery of database scrubbing activities were performed on the Client’s foreign companies list, including de-duplication, error correction, and record standardization.
The data cleaning workflow consisted of both manual and automated processes which made use of Callbox’s suite of list health tools.

Data Profiling

After completing the data cleaning activities, the Callbox team verified and updated each list record through one-on-one calls with contacts, which consisted of senior and C-level executives from multiple countries and locations.
Desk research helped enrich the Client’s database by supplying missing values and appending new information mined from different sources.
Accuracy of each list entry was guaranteed through cross-referencing with Callbox’s own records and using different data sources to validate fields.

RESULTS

The whole campaign took two months to complete (or 44 days), which was well within the Client’s required timeline. The first two weeks were spent on data cleaning, while the remaining six weeks were allocated for data profiling.

The Callbox team profiled a total of 24,952 records and worked to achieve 99.5% accuracy for the final list.

Three months after receiving the cleaned and profiled database, the Client reported 1.3x higher delivery rates, 70% fewer bounces, and across-the-board improvement in their email engagement/response metrics.

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ICT Leader Aced More Than A Thousand New Leads With Callbox’s ABM Appointment Setting Program

June 6, 2019/in /by callbox

CASE STUDY

ICT Leader Aced More Than A Thousand New Leads With Callbox’s ABM Appointment Setting Program

THE CLIENT

ABOUT
As a multinational company and one of the world’s top ICT brands, the Client specializes in advanced electronics technology. It’s core business focuses on fusing hardware, software and services to open up wider possibilities for businesses and consumers alike.

TARGET INDUSTRIES
All Industries
TARGET PROSPECTS
IT Managers, IT Directors, CTO, CEO

THE CHALLENGE

The Client has more than four decades of ICT experience and leadership. It started with service-oriented technologies and has kept the battle in its hands until it lost bearings in 2011 due to management hit-or-miss and tough market competition.

The ICT magnate saw a decline in their revenue and sagging interest from their customers with competitors’ rapid release of mobile devices that made them seem invisible in the market.

Although several innovations were launched to snatch their target customer’s interest back, the problem continued for a couple of years, resulting to difficulty in promoting their new line of products. This called for the client to outsource some of its functions, particularly sales and marketing.

HIGHLIGHTS

Successfully completed a 6-month Malaysia-wide, appointment setting campaign for an MY-based ICT company
Revived the Client’s marketability through proven targeted outbound account-based strategy
Exceeded key objectives in terms of best-fit accounts and highly-interested sales contacts delivered

CAMPAIGN RESULTS

Appointment Setting Campaign results

THE CALLBOX SOLUTION

Callbox and the Client built a detailed plan for a two-term account-based appointment setting campaign.

The thrust was for Callbox to get the Client’s sales specialists appointments with relevant IT purchase stakeholders, B2B prospects that have a need to purchase servers or PCs within three to six months time.

Account Research and Selection

The Client specified target industries, employee size, decision makers and number of users.
Callbox refined the Client’s ideal customer profile (ICP) which served as a basis for identifying which companies best qualify as target accounts.
Callbox then compiled a list of potential accounts to target, which was reviewed and accepted by the Client.

Account and Contacts Profiling

The Client provided buyer persona profiles of prospects they want the outbound campaign to engage. The profiles consisted of detailed demographic and firmographic segmentations.
Two buyer personas were designated as the campaign’s primary targets: mid-level IT managers or directors and C-level IT decision makers.
The master contact list was segmented based on these two personas and further grouped according to industry, business size, and technologies in use.

Multi-touch, Multi-channel Outreach

The campaign combined phone and email channels to maximize engagement with the target prospects.
The touches were carried out based on a combination of calling and email marketing interactions with live agents.
Messaging (used in scripts, email copies, page content, ad copies, etc.) was tailored according to the buyer personas and contact segments.

RESULTS

The six-month campaign exceeded all key objectives set for the project: individual channels, main activities, and overall campaign.

The campaign produced the following results:

Average appointments per day: 8
Decision maker reach rate: 39%
Accounts touched: 59,103
Average touches per account: 3.35
Total emails delivered: 21,164

Overall, the six-month campaign produced a total of 1,248 qualified appointments (sales-qualified leads).

The appointments delivered were best-qualified. Although the Client did not specify, they confirmed that the bulk of the leads were converted into new accounts.

Callbox was able to establish a good working relationship with the Client which resulted to two referrals from them.

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Account-Based Appointment Setting Puts Business IT Firm in Front of Best-Fit Customers

May 29, 2019/in /by callbox

CASE STUDY

Account-Based Appointment Setting Puts Business IT Firm in Front of Best-Fit Customers

THE CLIENT

ABOUT
The Client provides managed IT and IT consulting services to manufacturing, industrial, food and beverage, and media organizations throughout the United States. The company specializes in IT support, advisory, cloud, procurement, and networking solutions.

TARGET INDUSTRIES
Manufacturing, Industrial, Media, F&B
TARGET PROSPECTS
IT Manager, IT Director, CIO, CTO

THE CHALLENGE

Since 2014, Callbox has been a key partner in the Client’s customer acquisition program. The Client outsources much of its prospecting activities to Callbox and receives the bulk of its outbound leads and appointments from Callbox campaigns carried out regularly throughout the year.

During the campaign for the second half of 2018, Callbox implemented an account-based appointment setting strategy. This was in support of the Client’s recent adoption of an ABM approach for acquiring new business.

With ABM, the Client aims to capture high-value deals by engaging multiple contacts in an organization. According to the Client, they’ve observed that IT buying decisions now have to pass through different layers of decision makers. Oftentimes this means reps need to speak to multiple roles within the target company just to get their foot in the door.

The Client wanted Callbox to help them initiate this process, so that their reps can focus on moving the sales conversation forward. As a result, Callbox’s role grew to include market research, account selection, account profiling, and targeted outreach.

HIGHLIGHTS

Successfully completed a 6-month U.S.-wide multi-channel, account-based appointment setting campaign for a CA-based IT company
Complemented the Client’s ABM efforts with a seamless pivot to a targeted outbound account-based strategy
Exceeded key objectives in terms of best-fit accounts and highly-interested sales contacts delivered

CAMPAIGN RESULTS

ABM Appointment Setting Campaign Results

THE CALLBOX SOLUTION

Callbox and the Client worked out a detailed plan for a six-month account-based appointment setting campaign. The plan applied Callbox’s proven multi-touch, multi-channel outreach capabilities to connect with multiple relevant IT purchase stakeholders in the target accounts. The campaign consisted of three main activities:

Account Research and Selection

Callbox helped analyze and refine the Client’s ideal customer profile (ICP) that served as basis for identifying which companies to include as target accounts.
The Client indicated specific industries, annual revenues, employee size, technologies in use, and other business characteristics that their best-fit accounts had.
Callbox then compiled a list of potential accounts to target, which was reviewed and accepted by the Client.

Account and Prospect Profiling

The Client provided buyer persona profiles of prospects they want the outbound campaign to engage. The profiles consisted of detailed demographic and firmographic descriptions.
Two buyer personas were designated as the campaign’s primary targets: mid-level IT managers and C-level IT decision makers.
The master contact list was segmented based on these two personas and further grouped according to industry, business size, and technologies in use.

Multi-touch, Multi-channel Outreach

The campaign combined phone, email, LinkedIn, and PPC channels to maximize engagement with the target prospects.
The touches were carried out based on a combination of automated lead nurturing and interactions with live agents.
Messaging (used in scripts, email copies, page content, ad copies, etc.) was tailored according to the buyer personas and contact segments.

RESULTS

The six-month campaign met all the key objectives set for each level of the project: individual channels, main activities, and overall campaign.

In terms of individual outreach channels used in the campaign, the Callbox team delivered the following results:

Phone: 32% decision maker reach rate
Email: 38.3% open rates, 9% CTRs, 5.5% reply rates
LinkedIn: 30% InMail reply rate, 201 new connection
PPC: 2.9% CTR

The three main account-based campaign activities produced the following:

Accounts touched: 7,909
Average touches per account: 19.2
Average contacts per account: 3.5

Overall, the six-month campaign produced a total of 89 qualified appointments (sales-qualified leads) and 134 marketing-qualified leads (MQLs).

Since the qualified appointments represented best-fit, highly-interested opportunities, the Client expected to convert the bulk of these into new accounts, though they did not specify their forecast.

The Client continues to have Callbox as a marketing partner. Currently, Callbox is running a new six-month account-based appointment setting campaign for the Client

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Long-Term B2C Client Taps into Steady Flow of Appointments

May 1, 2019/in /by Editor Callbox

CASE STUDY

Long-Term B2C Client Taps into Steady Flow of Appointments

THE CLIENT

ABOUT
The Client installs and replaces windows and doors for homes and residential units. With its headquarters located in Edmonton, Alberta, the company primarily targets homeowners throughout Alberta, Saskatchewan, Ontario, and other Canadian provinces.

TARGET DECISION MAKERS
Homeowners

THE CHALLENGE

The Client has been a Callbox customer since 2014. Callbox handles most of the activities in the Client’s outbound prospecting program.

At the time the Client started working with Callbox, the company had a fairly extensive coverage of key areas in their primary markets of Alberta, Saskatchewan, and Ontario.

The early campaigns that Callbox launched for the Client were aimed at expanding the company’s presence in newer locations throughout these provinces. Around two years into the partnership, the Client shifted their marketing focus toward expanding across Canada.

The Client was very particular with the depth of product knowledge that the agents assigned to the project held. The Client had prior experience with a different provider that focused the messaging strategy on the Client as an organization but underemphasized the company’s products and benefits.

In addition, the Client also wanted Callbox’s appointment setting solution to seamlessly integrate with the company’s processes and technology stack. In particular, the client made it clear that the outbound campaigns should sync up with their internal CRM tool.

HIGHLIGHTS

Launched an ongoing targeted B2C appointment setting program for a window and door replacement company based in Canada
Delivered a consistent flow of qualified appointments each month for over 5 years now
Grew the Client’s prospect database with new contacts and updated fields

CAMPAIGN RESULTS

THE CALLBOX SOLUTION

Callbox planned and carried out phone-based outbound appointment setting campaigns for the Client. The project’s main objective is to hand off qualified prospects with a very high degree of interest in the Client’s window and door installation services.

The campaign activities broadly fall into two main categories: prospect research and phone outreach.

Prospect Research and Profiling

1. The company sells to homeowners within a specified income bracket and age group. This was initially limited to the company’s primary markets of Alberta, Saskatchewan, and Ontario but was later expanded into other Canadian provinces.

2. The Client provided its own prospect list, which the Callbox team supplemented with additional records and updated fields.

3. Most of the new contacts that Callbox provided have been acquired through research. These new records were reviewed and approved by the Client before being used.

Phone Outreach

1. The campaign team’s calling agents contacted prospects and determine their interest in the Client’s services with a series of probing questions. Contacts who were planning to replace their window or door, plus agreed to meet with a rep for a free estimate, were tagged as success calls.

2. To ensure that calling agents had adequate product knowledge, product training and call simulations were done prior to the project. The Client also regularly reviewed call scripts and recordings to see if their product-level value proposition was maintained in the calls.

3. Callbox tailored each outbound campaign to meet the Client’s changing requirements, scaling up the manpower and resources allocated to the project as needed. When the target locations grew to include other provinces in Canada, Callbox assigned an additional calling agent and another data specialist to the campaign team.

RESULTS

The campaign team has been able to maintain a positive response rate of at least 34% and a monthly list growth rate of 3%.

The appointment setting program is still ongoing and has now completed more than five years of targeted outbound B2C campaign activities for the Client.

On average, Callbox hands off 318 qualified appointments to the Client’s reps each month. The campaign team has also been able to maintain a positive response rate of at least 34% and a monthly list growth rate of 3%.

The Client is very satisfied with the results of the program so far and continues to partner with Callbox.

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Gym Software Firm Gets Pipeline in Shape After 3-Month Callbox Program

April 26, 2019/in /by Editor Callbox

CASE STUDY

Gym Software Firm Gets Pipeline in Shape After 3-Month Callbox Program

THE CLIENT

ABOUT
The Client develops and provides membership management software designed for fitness clubs and wellness centers. The company targets gym facilities of all sizes, as well as single-location and multi-site fitness chains throughout the United States and Canada.

TARGET INDUSTRIES
Gyms, Fitness Facilities, Health Clubs, Wellness Centers
TARGET PROSPECTS
Fitness Club Owner, Fitness Center Manager, Fitness Director, Gym General Manager, Operations Manager, Assistant Manager

THE CHALLENGE

The Client offers a very competitive fitness club management platform that handles operations, memberships, sales, and back office processes. But the market for this type of software in North America is also highly saturated, with more than 50 major vendors operating in the same segments as the Client.

The company approached Callbox to help execute the outbound portion of their marketing program. They already had a very effective digital marketing process in place, but was dragged down by chronic underperformance in their sales development efforts.

Internally, the Client generated around six sales meetings on average each month. As the number of new customers continued plateauing, the company wanted to at least double the opportunities entering their sales pipeline.

The Client understood that reaching this target would need substantial commitments in manpower and other resources. The new pipeline targets would require them to ramp up their direct outreach volumes and expand their marketing database. That was why they partnered with Callbox.

HIGHLIGHTS

Planned and deployed a multi-channel appointment setting program for a software company that targeted gyms and fitness clubs throughout the US and Canada
Used targeting and segmentation strategies that improved engagement and overall results
Accelerated pipeline growth by up to 3.7 times the baseline rate

CAMPAIGN RESULTS

Gym-Software-Firm-Gets-Pipeline-in-Shape-After-3-Month-Callbox-Program-results

THE CALLBOX SOLUTION

Callbox and the Client worked out a campaign plan for a three-month appointment setting program. The campaign’s primary objectives were:

Research and profile potential customers from the Client’s target segments
Introduce the Client’s offer to the right decision makers in the company
Qualify prospects based on fit and interest
Schedule qualified prospects for a discovery call with the Client’s reps

To achieve the campaign objectives, Callbox carried out the following activities.

Building and Refining the Target List

To guarantee the quality of data to be used in the campaign, the list underwent thorough customer profiling, which involved manually validating and verifying each database record and field.

1. The campaign targeted gyms and fitness clubs throughout the US and Canada, reaching out to persons in charge of gym operations, memberships, facilities, and administration.

2. The Client provided records from their in-house prospect list, which the Callbox team expanded and enriched with additional contacts.

3. The target list was further divided into six segments which represented five major wellness chains and one category for the other fitness centers.

Combining Phone and Email Outreach

1. The campaign used a combination of phone and email touch points to engage the target prospects.

2. Emails worked well at initiating contact, sending out sales collaterals, and following up with prospects throughout the outreach cadence.

3. Phone calls enabled direct, one-on-one conversations with the target decision makers, giving the Callbox team the right channel to nurture, qualify, and convert contacts.

Nurturing, Qualifying, and Converting Leads

1. The team carried out the outreach cadence with the help of Callbox’s suite of CRM and marketing automation tools found in Pipeline CRM.

2. Pipeline CRM also enabled real-time tracking and campaign management for both the Callbox team and the Client.

3. All campaign materials including call scripts, email templates, and landing pages were created by Callbox and approved by the Client.

RESULTS

The campaign was able to generate 3.7 times more appointments than their internal sales development efforts

Overall, the three-month campaign helped the Client meet their pipeline growth targets. In addition, each key campaign area (database profiling, email outreach, and phone-based conversations) exceeded the campaign requirements.

Email activities produced delivery rates of 98%, open rates of 33%, click-through rates of 11%, and reply rates of 7%.

The campaign handed over a total of 66 qualified appointments (sales-qualified leads), or an average of 22 qualified appointments each month. This number means that the campaign was able to generate 3.7 times more appointments than their internal sales development efforts.

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B2B Logistics Brand Seals $6M in New Deals from Callbox Campaign

April 1, 2019/in /by Editor Callbox

CASE STUDY

B2B Logistics Brand Seals $6M in New Deals from Callbox Campaign

THE CLIENT

ABOUT
The Client provides specialized logistics solutions to manufacturing, technology, wholesale, retail, and home delivery companies throughout the United States. Its primary lines of service include managed freight, logistics, shipping, and storage. The company currently has more than 200 employees and annual revenues of over $30 million.

TARGET INDUSTRIES
Miscellaneous Retail, Household Furniture, Internet Retailers (Electronics and Appliances)
TARGET PROSPECTS
Logistics Coordinator, Procurement Manager, Operations Manager, Shipping Manager, Home Delivery Operations Manager, C-level, President

THE CHALLENGE

With over 40 years in the business, the Client has already established a reputation as a leading logistics provider in most of the segments it operates in.

The company has recently been ramping up its presence in the “last mile” delivery market. This was marked by a series of specialized logistics services rolled out during the last three years, which were aimed at helping traditional retailers and ecommerce companies streamline their home delivery operations.

To support its push into the U.S. home delivery space, the Client had put together a “full spectrum” marketing plan. The primary strategy combined a number of digital and outbound channels deployed throughout their conversion funnel.

During planning, the Client had also decided to divide the marketing activities between its internal team and an outside marketing agency. A third-party vendor would handle most of the early-stage prospecting and lead generation activities, while the company’s in-house agents took care of activities further down the funnel.

Specifically, the Client wanted the outside marketing firm to carry out the following roles:

Look for retail businesses with a strong fit
Contact key persons in charge of logistics and home delivery operations
Screen them further with additional qualifying requirements
Schedule qualified contacts for an introductory meeting

HIGHLIGHTS

Completed a highly successful US-wide appointment setting campaign for a B2B logistics provider
Maximized engagement and conversions through a combination of phone, email, LinkedIn, and AdWords touch points
Enabled Client to improve presence in new market segment with 3 new sales deals worth $6 million, plus other high-value opportunities in the pipeline

RESULTS WITHIN TWELVE WEEKS

THE CALLBOX SOLUTION

After reviewing a handful of potential providers, the Client chose to partner with Callbox. The Client pointed out Callbox’s track record of successfully carrying out marketing campaigns for other B2B logistics companies as one of the main factors behind their decision.

Taking the Client’s requirements into careful consideration, Callbox then hammered out a plan for a three-month appointment setting campaign which the Client reviewed and approved.

Finding best-fit companies and key decision makers

The Client specified retail and ecommerce businesses that sell furniture, electronics, and appliances all over the United States as the main companies to target.
Decision makers in charge of logistics operations, home delivery operations, and order fulfillment were identified as the ideal prospects to contact.
Callbox obtained contact and other key information from its in-house database and through additional research.

Reaching out and engaging prospects

The Callbox team engaged the target decision makers through a combination of email, phone, social media, and web touch points.
Targeted emails and one-on-one phone conversations provided direct outreach capabilities.
Social media (primarily through LinkedIn) and online marketing (mainly Google AdWords) enabled more opportunities to connect with prospects.

Nurturing and converting opportunities

Each touch point with a prospect was scheduled and triggered based on a defined lead nurturing cadence.
Prospects who agreed to a phone or face-to-face meeting with the Client’s sales reps were tagged as qualified appointments (sales-qualified leads, SQLs).
Callbox Pipeline CRM served as the campaign hub where the Client and campaign team managed and executed the project.

RESULTS

The three-month campaign’s results exceeded most of the engagement and conversion KPIs set during the planning phase. Results on a per-channel basis include:

Phone: 17% decision maker reach
Email: 15% open rate, 11% reply rate
LinkedIn: 44% connection acceptance rate, 34% InMail reply rate
AdWords: 4% click-through rate, 7.3% conversion rate

In terms of overall prospecting results, the campaign delivered a total of 83 qualified appointments (sales-qualified leads or SQLs) and 48 completed leads (marketing-qualified leads or MQLs).

The Client was able to close 3 new customers worth $6 million from the generated SQLs while the campaign was still ongoing. The company expects to win more deals from the qualified appointments handed over by Callbox within the next couple of months.

The Client was very satisfied with the results of the three-month campaign that they decided to partner with Callbox for their upcoming campaigns. In fact, at time of writing, the Client is in the middle of a new Callbox appointment setting project for one of their other logistics solutions.

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Niche Consulting Firm Gains Solid Foothold in High-Growth SG Market

March 29, 2019/in /by admin

CASE STUDY

Niche Consulting Firm Gains Solid Foothold in High-Growth SG Market

THE CLIENT

ABOUT
The Client is a multinational consulting company that offers intangible asset management and valuation services. The scope of their practice covers patents, copyrights, trademarks, and other forms of intellectual property. The company works with manufacturing and technology companies in Australia, New Zealand, the United Kingdom, and United States.

TARGET INDUSTRIES
Manufacturing, IT
TARGET PROSPECTS
CEO, CFO, CTO, Founder, Director, Head of Innovation/Acquisition, Finance Manager
TARGET AREAS
Singapore

THE CHALLENGE

Intangible assets (such as patents, software, content, brand name, and digital property) account for a greater portion of the value of a business today. In Singapore, intangible assets now make up at least a third of local companies’ value, up from 20% in 2010.

The Client is looking to strengthen its presence in the Singapore market, where the rapid expansion in businesses’ intellectual property (IP) portfolios has created strong demand for many of the Client’s services.

Much of this growth has been driven by increased R&D activity in Singapore’s manufacturing, engineering, and technology sectors—which are also the Client’s main target industries.

To support their planned Singapore expansion, the Client has implemented a comprehensive marketing strategy that involves direct outreach with key decision makers from companies that strongly fit their customer profile.

Right from the outset, the Client had decided to outsource this component of their marketing plan, laying down clear requirements for what they wanted their service provider to meet:

Extensive marketing experience in Singapore’s manufacturing, technology, and IT sectors
Ability to provide highly-targeted access to relevant companies and contacts
Proven track record of success in terms of sales impact

HIGHLIGHTS

Launched two highly-successful appointment setting campaigns for a consulting firm in Singapore’s manufacturing and tech sectors
Delivered 140% of Client’s target number of qualified appointments
Helped the Client carry out their expansion plans in the Singapore market

CAMPAIGN RESULTS

Appointment Setting Campaign Results

THE CALLBOX SOLUTION

The Client selected Callbox as their outsourced partner after extensive discussions with different marketing agencies. According to the Client, Callbox was able to show how they leverage their years of experience marketing in Singapore’s manufacturing and tech industries, including a couple of successful campaigns that resulted in new customers for other consulting firms.

Based on the Client’s objectives and requirements, Callbox determined that the best approach would be an integrated appointment setting campaign. The Client agreed to a three-month pilot program, which was then renewed for another three-month term after initial results met the Client’s expectations.

Profiling Target Customers and Contacts

The Client’s target companies included medium-sized manufacturing, technology, and IT companies in Singapore with 50 to 499 employees and annual revenue of $5 million to $50 million.
The key contacts were made up of CEOs, CFOs, CTOs, finance managers, IT directors, and decision makers in charge of R&D.
Most of the contact records were obtained from Callbox’s internal leads database, while other records were acquired via research.

Multi-Channel Outreach

The campaign reached out to the target prospects via phone, email and LinkedIn.
Targeted emails and live phone conversations enabled the campaign to engage prospects on a one-on-one basis.
LinkedIn helped warm up and profile prospects throughout the campaign.

Multi-Touch Lead Nurturing and Conversion

The touch points were scheduled and performed based on a nurturing cadence that matched the campaign requirements, which started with an intro email and continued with a sequence of phone and email follow-ups alongside LinkedIn activities.
The cadence’s primary goal was to qualify interested prospects as well as book phone and in-person meetings.
The nurturing cadence was automated and managed using Callbox’s Pipeline CRM tool.

RESULTS

The pilot campaign’s results exceeded the Client’s main requirement of generating at least 10 qualified appointments per month. In total, the pilot campaign delivered 43 qualified appointments (sales-qualified leads or SQLs) and 78 marketing-qualified leads (MQLs).

After the first three-month campaign, the Client renewed the contract for another three-month appointment setting program. At time of writing, the new campaign was wrapping up its third month and has produced a total of 37 qualified appointments and 67 MQLs.

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Targeted Lead Generation Speeds Up SG Digital Marketing Firm’s Expansion

March 1, 2019/in /by admin

CASE STUDY

Targeted Lead Generation Speeds Up SG Digital Marketing Firm’s Expansion

THE CLIENT

ABOUT
The Client is a digital marketing agency based in Singapore that specializes in social media marketing, email marketing, affiliate marketing, and PPC advertising. The company targets SMBs in the APAC and North American regions.

TARGET INDUSTRIES
Food & Beverage, Retail, Beauty/Cosmetics, Fashion, Travel, Mobile Apps, IoT, Hospitality, Entertainment, Consumer Processed Goods, Consumer Services, Consumer Electronics, Financial Services

TARGET PROSPECTS
Marketing Managers, Marketing executives, marketing directors, marketing assistant, brand manager, brand director, owner, social media manager, social media director, digital marketing manager, digital marketing assistant, digital marketing director, marketing strategist, digital strategist, events director, events marketing manager, events marketing, head of marketing, head of digital marketing, head of branding, co-founder

TARGET AREAS
Hong Kong and Singapore

THE CHALLENGE

As one of a handful of highly-specialized digital marketing companies in Singapore, the Client recently expanded into the influencer marketing space.

In 2017, the company unveiled their full-service influencer marketing package initially to the Hong Kong and Singapore markets. The Client was planning to follow this up with a full rollout in the rest of their APAC and North American segments in the next year.

The company wanted to accelerate the first phase of this expansion, so they decided to support their overall marketing efforts with targeted outbound tactics. The owner and CEO was convinced that outbound could be a “force multiplier” to inbound in terms of “scaling up direct touches.”

But with much of their expertise and manpower committed to the company’s core digital marketing business, the Client sought the help of third-party providers to handle the outbound campaign. The company looked at potential marketing partners that had:

Proven ability to reach their target businesses in their initial markets of Singapore and Hong Kong (and later in other APAC and North American locations)
Past experience handling campaigns in their priority industries
Demonstrated domain knowledge and marketing expertise in the Client’s services

HIGHLIGHTS

Completed a targeted appointment setting campaign to boost an SG digital marketing firm’s product rollout
Delivered results that significantly impact both funnel and pipeline growth
Enabled Client to start next phase of market expansion

CAMPAIGN RESULTS

Callbox Lead Generation for SG Digital Marketing Firm Results

THE CALLBOX SOLUTION

One of the Client’s longtime digital marketing customers recommended Callbox as a possible outbound provider. After a thorough review of each potential vendor, the Client went with Callbox, mentioning how the latter “scored highly” in all the criteria they laid out.

A three-month appointment setting campaign was then planned and implemented. The campaign’s main goal involved driving awareness and booking sales meetings for their recently-launched influencer marketing platform. Some key campaign activities include:

Building an Accurate, Targeted Marketing Database

For the campaign, the Client wanted to target Singapore and Hong Kong companies from a range of consumer-facing industries, with 10 to 500 employees.
The target contacts consisted of decision makers in charge of marketing, branding, and sales.
The list was compiled using both Callbox’s in-house database and additional desk research.

Identifying Interested Leads and Scheduling Sales Appointments

The campaign team used phone, email, and LinkedIn touches in an integrated outreach cadence.
The messaging strategy was crafted to capture how the Client’s new influencer marketing platform’s key benefits solve the target customers’ pain points.
Probing questions gauged each prospect’s level of fit and interest. Prospects who wanted to know more about the platform were counted as completed leads, while those who agreed to meet with reps from the Client were tagged as qualified appointments.

Managing Prospects and Maximizing Conversions

The Client was provided with access to Pipeline CRM, Callbox’s lead management and marketing automation tool, which helped them oversee the project and monitor progress in real-time.
The Campaign team leveraged various functions and features in Pipeline CRM to nurture prospects and maximize engagement.
Callbox handled all aspects of the campaign—from preparing campaign materials, to continuous testing and improvement.

RESULTS

The three-month campaign ran for a total of 66 days spanning much of Q3 2018 and early October of that year. The results met the Client’s expectations in a number of key performance areas:

48 qualified appointments (which the Client considered near-term sales opportunities)
80 completed leads (which the Client will still transfer to their sales team but require more follow-ups)
116 requests for information (which represented significant marketing funnel growth)

Given these results from the initial campaign, the Client wants callbox to handle its upcoming outbound initiatives for the next stages of its expansion.

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SaaS HR Firm Speeds Past Sales Pipeline Growth with Callbox [CASE STUDY]

SaaS HR Firm Speeds Past 2.5x Sales Pipeline Growth with Callbox

January 31, 2019/in /by Editor Callbox

CASE STUDY

SaaS HR Firm Speeds Past 2.5x Sales Pipeline Growth with Callbox

THE CLIENT

ABOUT
The Client is the Singapore office of a cloud-based HR software solutions provider headquartered in Japan. The company’s main offering is its on-demand, subscription-based time attendance software used by more than 9,500 companies and 600,000 users throughout Asia.

TARGET INDUSTRIES
Construction, Manufacturing, Wholesale Trade, Retail Trade, Services, Logistics
TARGET PROSPECTS
HR Manager, IT Manager, Finance Managers, CEO, Owner
TARGET AREAS
Singapore and Malaysia

THE CHALLENGE

Building on the success of its cloud-based time attendance management solution, the Client recently rolled out a more internationalized version of its flagship product. As of February 2018, the current platform served 9,500 companies with over 600,000 users, mostly located in Japan.

To accelerate its customer acquisition initiatives, the Client sought to expand into several key Southeast Asian countries. The Client’s own research indicated a strong potential for tight product-market fit in the region, placing Southeast Asia as the next major growth driver for the company.

By providing an open API that allowed global customers to integrate any payroll system with the Client’s suite of HR software solutions, the company aimed to bring its product portfolio in front of a broader group of potential customers.

But first, the company needed help with a key part of their customer acquisition strategy: direct outreach. The Client relied both on inbound and outbound marketing channels to capture and convert prospects, but they felt their outbound efforts could use a boost.

Before partnering with Callbox, the Client’s marketing team was generating an average of 6 booked appointments for their sales reps per month. The Client decided to outsource their outbound activities instead of hiring full-time staff to handle prospecting, so that the company could assign their internal people into lead nurturing and lead conversion roles.

HIGHLIGHTS

Designed and launched a targeted appointment setting campaign for a cloud-based HR software company
Helped the Client’s expansion push into Southeast Asian markets
Contributed 2.5x faster sales pipeline growth

RESULTS WITHIN 5 MONTHS

SaaS HR Firm Speeds Past Sales Pipeline Growth with Callbox [Campaign Results]

THE CALLBOX SOLUTION

Callbox has a long track record of planning and managing successful targeted marketing campaigns for B2B SaaS companies in Southeast Asia. That was one of the main reasons why the Client chose Callbox from a shortlist of marketing agencies.

A pilot three-month campaign was first carried out to gauge the program’s impact on the Client’s sales pipeline. With the pilot run’s results exceeding all key targets, the Client gave the go-ahead for a one-year appointment setting program, which is wrapping up its fifth month at time of writing.

Callbox created an integrated appointment setting strategy that combined phone, email, and LinkedIn touch points. The program consists of three main campaign activities:

Identifying and profiling potential customers

Callbox and the Client worked out the specifics of the target companies and relevant decision makers based on the Client’s ideal customer profile (ICP).
The Client wanted to target construction, manufacturing, wholesale trade, retail trade, services, and logistics companies in Singapore and Malaysia with at least five employees.
From the specifications, a list of HR, IT, Finance, and other key managers was prepared and submitted to the Client for approval.

Carrying out multi-touch, multi-channel outreach

The Callbox team designed and executed an outreach cadence consisting of targeted emails, one-on-one sales conversations, and LinkedIn marketing.
The touch points were initially set based on the project’s objectives and timeline, and later fine-tuned according to campaign results.
The overall program was carried out by a dedicated team that had in-depth experience in marketing campaigns for SaaS solutions, with each channel handled by specialists.

Qualifying, following up, and verifying prospects

Agents engaged the target decision makers through live conversations designed to gauge fit and interest.
The outreach cadence also included nurture paths for following up prospects and ensuring that all booked meetings took place as scheduled.
The entire project was managed using Callbox’s marketing tech stack which is powered by Pipeline CRM (Callbox’s proprietary CRM tool).

RESULTS

The program has now completed a three-month pilot run and is now finishing up the fifth month of the main (one-year) phase. The results so far have consistently exceeded the Client’s targets, and the sales appointments Callbox generated have significantly expanded the Client’s pipeline.

The initial three-month test campaign yielded a total of 51 qualified appointments, which was 8.5 times more than what the Client could produce. Meanwhile, the main phase of the program has delivered 65 qualified appointments as of press time.

This means that, throughout the engagement so far, Callbox has managed to hand off an average of 15 qualified appointments per month, which is almost 2.5 times what the Client’s in-house team can generate.

Aside from appointments, the two campaign phases also yielded 161 completed leads, which are prospects that match the target customer profile but require further nurturing by the Client’s in-house team.

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Branding Consultancy Grows in SE Asia with New Prospects and Event Attendees

January 21, 2019/in /by Editor Callbox

CASE STUDY

Branding Consultancy Grows in SE Asia with New Prospects and Event Attendees

THE CLIENT

HIGHLIGHTS

Launched a Southeast Asia-wide campaign that connected with top-level marketing decision makers
Handed off 124 warm prospects and 9 qualified appointments
Registered 36 event attendees; 4x more than targets

ABOUT
The Client is an NYC-based brand management consulting firm with a global customer base. The company offers brand strategy, research and analytics, brand valuation, corporate identity, brand intelligence, brand engagement, packaging design, and naming services.

The Client was founded in 1974 and now ranks among the biggest branding companies in the world. The company has more than 1,500 employees and a network of 35 offices across 26 countries. Its latest reported annual revenues exceeded $185 million.

TARGET DECISION MAKERS
Directors, Head and Senior Managers of Marketing / Branding / Corporate Communications / Public Relations / Advertising

THE CHALLENGE

In 2013, the Client’s Singapore office signed up for a three-month pilot appointment setting campaign with Callbox. The company wanted to outsource some of their prospecting responsibilities, so that their in-house team could focus on opportunities further downstream.

Right around the same time, the Client was also ramping up its direct marketing activities across Southeast Asia. The company had a number of inbound and outbound marketing initiatives for driving awareness and demand toward its brand management solutions.

One of these was direct outreach activities that targeted various executive and senior-level marketing-related roles at Southeast Asian companies. The main goal of these efforts typically included profiling key accounts and booking introductory meetings for the Client’s consultants.

The Client also hosted live events as part of its customer acquisition strategy. These were usually 1-hour, invitation-only seminars on branding-related topics held at different locations in the region. The target attendees for these in-person events also consisted of senior marketing and sales decision makers.

THE CALLBOX SOLUTION

Callbox worked with the Client to put together a campaign plan that included three months of appointment setting and one month of event marketing (Call-to-Invite) activities, along with thorough customer profiling.

Appointment-Setting

The Callbox team carried out a multi-channel appointment setting program for the Client that used targeted phone conversations combined with email, social media, and online touch points. The goal was to schedule prospects for an initial “brand health checkup” with a strategy director from the company.

The campaign connected with CEOs, CMOs, directors, marketing managers, and other persons in charge of PR and branding at companies in Indonesia, the Philippines, and Thailand.

Callbox assigned a dedicated campaign team of calling agents, email marketing and social media specialists that had relevant experience in the Client’s target segments.
The campaign team prepared all campaign materials, including email copies, call scripts, and prospect list.
The Client’s point persons monitored the campaign through Pipeline, Callbox’s lead management tool.

Call-to-Invite

During the appointment setting effort’s last month, the Callbox team also ran a Call-to-Invite campaign. The goal was to increase attendees to a number of lunch and dinner seminars hosted by the Client in Singapore and Bangkok later that year.

Callbox added more agents to help carry out the Call-to-Invite activities.
The pre-event cadence included email, phone, and social media touch points.
The Callbox team assisted in event registration, confirmed attendees, and reengaged prospects after the seminars.

RESULTS

Callbox registered 36 event attendees—more than four times than the target.

Going into the appointment setting campaign, the Client’s main metrics included number of qualified appointments and number of hand-raisers (warm prospects). As for the Call-to-Invite campaign, the primary KPI was number of registered attendees.

The campaign generated a total of 9 qualified appointments from the target areas of Indonesia, the Philippines, and Thailand. The campaign also produced a total of 124 warm prospects for the Client.

There were a total of 36 registered attendees handed off in the Call-to-Invite campaign. These included 33 registered attendees for the Client’s Thailand seminars (which was more than four times what the company had targeted for Callbox).

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Callbox Boosts Event Turnout for Cloud Provider, Hands Over 1,000+ New Prospects

January 18, 2019/in /by Editor Callbox

CASE STUDY

Callbox Boosts Event Turnout for Cloud Provider, Hands Over 1,000+ New Prospects

THE CLIENT

HIGHLIGHTS

Carried out 3 successful event marketing campaigns for the Client
Generated 353 total registered event attendees
Added 1,050 new prospects to the Client’s pipeline

ABOUT
The Client is a San Francisco, CA-based software company that provides cloud computing solutions to enterprise and business users. The Client primarily offers an on-demand customer relationship management (CRM) platform, where subscribers store customer data, track sales opportunities, and collect customer insights.

The Client also develops other subscription-based solutions for meeting businesses’ needs throughout the customer life cycle, as well as provides a full suite of development integration services.

Founded in 1999, the Client now remains the clear leader in the CRM space with a 20% market share. As of 2017, The Client has around 30,100 employees across its global offices and annual revenues of more than $8.4 billion.

THE CHALLENGE

As a leading brand in the CRM market, the Client regularly organizes and hosts in-person events throughout different parts of the world. These tradeshows and conferences, including its annual flagship event, typically draw huge numbers of attendees and receive extensive media coverage.

For its Asia-Pacific calendar, the company had a series of live events lined up for 2017. These events—which were scheduled for January, April, and July—would showcase the Client’s insights on how top-performing marketers succeed with customer-centric strategies driven by digital tools.

The Client planned to host each of the events in both Singapore and Hong Kong, targeting CMOs, marketing directors, sales directors, marketing managers, and other persons in charge of marketing and sales at organizations based in the two cities. The three events included separate programs for SMB and mid-market/general business (MMGB) audiences.

The company partnered with Callbox after being introduced by one of Callbox’s long-time clients in the software space. The Client intended to add targeted, one-on-one outreach into the event promotion mix, and wanted to see how Callbox’s Call-to-Invite package would be able to help boost registrations for its January event.

The initial campaign’s results met the company’s expectations, and The Client decided to work with Callbox for the April and July live events.

THE CALLBOX SOLUTION

A Call-to-Invite campaign was planned for each of the three events. The three campaigns combined email outreach and live phone conversations to engage attendees and prospects throughout the event cycle.

STEP 1. LAYING DOWN THE GROUNDWORK

Prior to the start of each campaign, callbox closely worked with the Client to thoroughly prepare for the Call-to-Invite activities:

Hand-picked and briefed the campaign team, which included calling agents and email specialists
Created the Client’s account on Pipeline, Callbox’s lead management platform, and integrated The Client’s event partner Revolution 360 into the loop
Developed the campaign collaterals, including email templates and call scripts which were reviewed by the Client
Compiled the target list based on the Client’s ideal attendee profile (table below shows record counts for all three campaigns)

Callbox-Boosts-Event-Turnout-for-Cloud-Provider-Hands-Over-1000-New-Prospects-COUNT-A

Callbox-Boosts-Event-Turnout-for-Cloud-Provider-Hands-Over-1000-New-Prospects-COUNT-B

STEP 2. CONTACTING AND INVITING POTENTIAL ATTENDEES

The pre-event outreach cadence started one month prior to each scheduled conference. The Callbox team segmented potential attendees according to location (Singapore or Hong Kong), business size (SMB or MMGB), and target industry.

Launched the pre-event cadence with initial email invites
Followed up the initial emails with phone calls and another batch of targeted email send-outs
Helped contacts complete the registration process
Called up registered attendees two days before the event to confirm attendance

STEP 3. FOLLOWING UP AFTER THE EVENT

To maximize conversions, Callbox executed a post-event follow-up cadence after each conference.

Sent a personalized thank-you email two days after the event
Contacted attendees in order to screen them as qualified opportunities
Reengaged registered attendees who were not able to attend as well as reached out to other contacts in the campaign

RESULTS

Going into each campaign, the Client focused on the number of registered attendees as the primary KPI to gauge the Call-to-Invite campaign’s success. The following table summarizes the number of registered attendees from the three campaigns:

Callbox-Boosts-Event-Turnout-for-Cloud-Provider-Hands-Over-1000-New-Prospects-RESULTS

In addition, the three campaigns also generated 1,050 new prospects for the Client. This consisted of 394 follow-ups and 656 requests for information.

The Client was very pleased with the results of the three Call-to-Invite campaigns. The first campaign exceeded their expectations that they increased the number of calling seats for the March-April and June-July campaigns. The company has also decided to continue partnering with Callbox for its upcoming Asia-Pacific events.

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Pages

Callbox’s Call-To-Invite Campaign Delivered ICT Leader From Buyout Concussions

Callbox’s Call-To-Invite Campaign Delivered ICT Leader From Buyout Concussions

Account Research and Selection

Account and Prospect Profiling

Callbox Profiles Key In-House List for Government Agency, Lifts Email KPIs

Data Cleaning

Data Profiling

ICT Leader Aced More Than A Thousand New Leads With Callbox’s ABM Appointment Setting Program

Account Research and Selection

Account and Contacts Profiling

Multi-touch, Multi-channel Outreach

Account-Based Appointment Setting Puts Business IT Firm in Front of Best-Fit Customers

Account Research and Selection

Account and Prospect Profiling

Multi-touch, Multi-channel Outreach

Long-Term B2C Client Taps into Steady Flow of Appointments

Prospect Research and Profiling

Phone Outreach

Gym Software Firm Gets Pipeline in Shape After 3-Month Callbox Program

Building and Refining the Target List

Combining Phone and Email Outreach

Nurturing, Qualifying, and Converting Leads

B2B Logistics Brand Seals $6M in New Deals from Callbox Campaign

Finding best-fit companies and key decision makers

Reaching out and engaging prospects

Nurturing and converting opportunities

Niche Consulting Firm Gains Solid Foothold in High-Growth SG Market

Profiling Target Customers and Contacts

Multi-Channel Outreach

Multi-Touch Lead Nurturing and Conversion

Targeted Lead Generation Speeds Up SG Digital Marketing Firm’s Expansion

Building an Accurate, Targeted Marketing Database

Identifying Interested Leads and Scheduling Sales Appointments

Managing Prospects and Maximizing Conversions

SaaS HR Firm Speeds Past 2.5x Sales Pipeline Growth with Callbox

Branding Consultancy Grows in SE Asia with New Prospects and Event Attendees

Callbox Boosts Event Turnout for Cloud Provider, Hands Over 1,000+ New Prospects

Pages

Callbox’s Call-To-Invite Campaign Delivered ICT Leader From Buyout Concussions

Account Research and Selection

Account and Prospect Profiling

Callbox Profiles Key In-House List for Government Agency, Lifts Email KPIs

Data Cleaning

Data Profiling

ICT Leader Aced More Than A Thousand New Leads With Callbox’s ABM Appointment Setting Program

Account Research and Selection

Account and Contacts Profiling

Multi-touch, Multi-channel Outreach

Account-Based Appointment Setting Puts Business IT Firm in Front of Best-Fit Customers

Account Research and Selection

Account and Prospect Profiling

Multi-touch, Multi-channel Outreach

Long-Term B2C Client Taps into Steady Flow of Appointments

Prospect Research and Profiling

Phone Outreach

Gym Software Firm Gets Pipeline in Shape After 3-Month Callbox Program

Building and Refining the Target List

Combining Phone and Email Outreach

Nurturing, Qualifying, and Converting Leads

B2B Logistics Brand Seals $6M in New Deals from Callbox Campaign

Finding best-fit companies and key decision makers

Reaching out and engaging prospects

Nurturing and converting opportunities

Niche Consulting Firm Gains Solid Foothold in High-Growth SG Market

Profiling Target Customers and Contacts

Multi-Channel Outreach

Multi-Touch Lead Nurturing and Conversion

Targeted Lead Generation Speeds Up SG Digital Marketing Firm’s Expansion

Building an Accurate, Targeted Marketing Database

Identifying Interested Leads and Scheduling Sales Appointments

Managing Prospects and Maximizing Conversions

SaaS HR Firm Speeds Past 2.5x Sales Pipeline Growth with Callbox

Branding Consultancy Grows in SE Asia with New Prospects and Event Attendees

Callbox Boosts Event Turnout for Cloud Provider, Hands Over 1,000+ New Prospects

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